Publications & Resources

Behind the Scenes of AAPOR’s Executive Council Nomination Process

11/18/2022

On February 15, the newest slate of candidates for AAPOR’s Executive Council will be released to the membership in advance of voting which begins in early March. I remember receiving a call back in 2007 from then Past-President Rob Daves informing me that I was being considered for office that year. I thought, “What an honor! That’s great! But how did that happen?” That year I had not “tossed my hat in the ring” myself, so what was the process for me receiving a nomination?

A lot has changed in our nomination process since that time, but as this year’s Past-President and Chair of the Nominations Committee I occasionally hear that same question from others. Given the importance of this process to our organization, I think it’s important that everyone understand how it works.

The goal of the nominations process is to identify the best candidates who will serve AAPOR well in whichever roles they are nominated. The best slate is one in which either candidate for each office would serve as excellent leaders for our association  – a “win-win” situation. To arrive at this point takes a lot of input, effort, and good judgement by our members, the Nominations Committee, and AAPOR Council.

Our nominations process involves multiple steps, including a mix of prescribed actions and flexibility at the different levels:

Step 1: The Nominations Committee is formed. The charge of the committee is to conduct the nominations search process, ensuring that as wide a net as possible is cast for potential nominees and to provide AAPOR Council with a list of potential qualified nominees (ideally 5-7 per office).

The current Past President chairs the committee and, by tradition, the current President sits on the committee as well. Like many AAPOR committees and task forces, the chair has fairly wide latitude in choosing how many people and who serve on the committee. Efforts are made to find a diverse set of individuals, including those from various sectors of the membership as well as considerations on the basis of gender, age, race, geography and other considerations. This year’s committee included a student member for the first time, given the recent passage of the new By-Laws allowing student members the right to vote in Council elections.

The 2015-16 Nominations Committee included: Brian Harris-Kojetin, Annie Pettit, Jon Cohen, Elizabeth Kantor, Michael Schober, Mollyann Brodie, and Michael Link (Chair).

Step 2. A call (and several reminders) goes out to our membership with a description of the open positions and a request for nominations – either self-nominations or the nomination of others. There is no screening done at this stage of the process – the goal is to develop as deep and wide a pool for each position for the committee to consider. Towards the end of this period (which typically lasts about a month) the committee often needs to reach out to encourage additional potential nominees for roles where nominations from members may be few. Vice President and Associate Conference Chair are the two roles which historically have had fewer nominees than desired at the outset of the process.

Step 3. The Committee reviews and discusses the list of individuals for each open position. Information such as volunteer service on AAPOR committees or task forces, past service on AAPOR Council, activity in the field, and other potentially relevant factors are considered. While service activities are certainly not mandatory for serving on AAPOR Council, they do tend to be differentiators when there are numerous potentially viable candidates. Those who are viewed as qualified for the role for which they are nominated are then contacted by a committee member to ensure that, if selected by Council, they would indeed be willing to run for that office.

Once the committee has a list of confirmed potential candidates, the list is rank ordered in terms of the committee’s views on each candidate’s fitness for office. In the end, the goal of this phase is to identify 5-7 of the best potential candidates – any of whom would make great leaders in the roles within which they have been nominated. This rank-ordered list is then sent to the AAPOR Council.

Step 4. AAPOR Council meets annually in-person in January with a primary agenda item being the determination of the final slate of nominees for the members to consider. Each office is discussed in turn, with all Councilors offering their views on each of the nominated candidates in an effort to determine which two would make the best Councilors if elected. Although Council has a proposed rank ordering from the Nominations Committee those recommendations are not always followed (nor should they be). With the 2016 slate, Council approved the top two ranked nominees from the committee list for just 4 of the 8 offices under consideration. For the other offices they believed others on the list would serve as better leaders for the organization. This is not surprising given the wider array of individuals on Council and their unique perspectives on the type of person and skills necessary to successfully handle any given position.

At this stage there are also attempts to ensure that the slate is representative of the broader membership in terms of sector, gender, age, race, and geography.

Once the top two candidates are identified and Council believes they have a slate of candidates in which anyone who wins would make an excellent leader for the association, the final slate is then voted on and approved. For the 2016 slate, there was unanimous approval for all of the candidates running.

After that it’s up to you — the members — to vote and determine who will have the pleasure of serving our organization on Council. So please, remember to vote this year when the ballots are made available in March!